Dashboard
36Health
Compliance health score
Weighted across MOT/tax, check-dates and defects. 8 items need attention.
Fleet
🚛
3
vehicles on record
Overdue
🚨
8
need action now
Due soon
⏱
0
worth booking ahead
Fleet at a glance
0
Check dates due
0
Check dates expired
0
Checks this week
1
Tax expiries
1
MOT expiries
8
Vehicle defects
Due this week
Due next week
Vehicle tax expiry dates
Vehicle MOT expiry dates
Driver document alerts
Driver points / endorsements
DVLA licence checks due
Check on GOV.UK →Manual — needs the driver's check code. Reminder resets every 90 days after you record one.
Action queue — everything, sorted by urgency
Defect unresolved
YJ18MJY · 15. Vehicle to trailer air, electrical & ABS lines & connections — secure & undamaged · Driver note: Test
Defect unresolved
YJ18MJY · 01. Driving controls condition — wear & operation · Driver note: Test
Defect unresolved
YJ18MJY · 08. Brakes — ABS sequence correct · Driver note: Liam smells
Defect unresolved
YJ18MJY · 19. All lights, indicators & stop lights — working, clean & undamaged · Driver note: As of
Photo
Defect unresolved
YJ18MJY · PMI fail — Lights, indicators, reflectors & number plate lamp: OS rear lamp not working - replaced lamp; reflectors noted with 'R' marking - checked
Defect unresolved
YJ18MJY · PMI fail — Wheels, tyres & wheel fastenings: 1st + 3rd axle tyres not in good condition - replaced 1+3 axle tyres
Defect unresolved
YJ18MJY · PMI fail — Braking system (service, secondary, parking, ABS): OS 2nd chamber leaking + low pads at 3rd axle - replaced chamber and pads; ABS/EBS and other brake components otherwise OK
Defect unresolved
YJ18MJY · PMI fail — Fuel system, exhaust & emissions: Fuel cap smashed - noted for rectification; oil leaks, fuel tanks, exhaust otherwise OK
Last 12 weeks — checks completed on time
Full calendar →| W1 | W5 | W9 | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| C641979 | ||||||||||||
| ME72DLK | ||||||||||||
| YJ18MJY |
On time
Late
Missed
Not due
Illustrative pattern — full check-history tracking is next on the list.
Live defects
Defects log →3 total
1 overdue
1 due soon
1 with open defects
← Back to vehicles
9 total
0 overdue
1 due soon
8 open
5 serious or worse
0 resolved
Upload an analysis report
Your Tachomaster or telematics exports — driver infringements, walkaround lead time, speeding, harsh braking, vehicle events. Drop the whole month in at once: each report is read on its own, its type worked out from the document, and its date range taken off the report itself. Leave the period blank unless the report doesn't state one. PDF, HTML, CSV or XLSX.
Write the report
Drafted from the findings, then yours to edit before it goes outReports sent
The compliance file — what was reported, to whom, and whenUploaded reports
Findings
ShowSend something to the drivers
Toolbox talks, memos, policies and instruction videos. They appear in the driver app the next time anyone scans a vehicle QR code, and the driver signs to confirm they've read or watched it — which is the evidence a Traffic Commissioner asks for when they ask how you brief your drivers.
Inspection records
Safety inspection check sheets and the certificates on file — pick what to sendForward plan report
Everything scheduled in a chosen window — checks, MOTs and tax dates, per vehicle — as a printable PDF for the O-licence file.
Vehicles — none selected = all
Checks — none selected = all
Weekly compliance report
Worked out live from your vehicles, drivers, check dates and defects.
Privacy & data
- Data is isolated per company — no client can see another client's fleet, drivers or defects.
- Passwords are hashed (scrypt), never stored in plain text.
- Drivers can be exported or erased on request from their profile — see any driver's page.
Still needed outside this app: a data-processing agreement between your consultancy and each client, and a written retention policy. Ask if you'd like a draft.
Transport Managers & alerts, by operator
Who signs each operator's reports, and who gets told
Each operator has its own named CPC holder and its own people to alert — nothing is shared between them.
Anything not set up is flagged below.
Add someone
They get their own login and their own passwordEveryone with access
Accounts are deactivated, never deleted, so the audit trail survivesAudit trail
Who looked at what, and when
Every sign-in, every look at a driver's record, every export and every change is recorded.
This is what lets you answer a driver asking who has seen their details.
Transport Managers
+ Add a Transport Manager
Each operator has its own named CPC holder — they are not shared between companies.
Whoever is set as the default signs reports unless another is chosen when the report is produced.
Mail server
The mailbox alerts are sent from. Any account works — use an app password rather than your normal one if the account has two-factor login.
Office 365 ·
Gmail ·
Outlook.com
Email alerts
Who gets notified for this company. Checks due = one summary email a day covering everything overdue plus the next 7 days. Defects = an immediate email every time a defect is logged.
Cab-mounted tag
Illustrative pattern, not a live code. Printed and laminated per vehicle — driver scans on shift start, no login required.
What's improved
- Big tap targets, works one-handed in a cab
- Defect capture asks for a photo, not just free text
- Signs off with time + GPS automatically — no separate log
- Works offline, syncs when signal returns
🛞
Tyres, wheels & wheel nuts
✓
✕
💡
Lights, indicators & reflectors
✓
✕
🪞
Mirrors & glass
✓
✕
🧯
Fire extinguisher & first aid
✓
✕
🔗
Coupling & fifth wheel
✓
✕
💧
Fluid leaks (oil, fuel, coolant)
✓
✕
📦
Load security & curtains
✓
✕
🧰
Number plate & markings
✓
✕