Free to print and pin up

The forward maintenance planner, October 2026 to September 2027.

DVSA’s Guide to Maintaining Roadworthiness expects a planner showing inspection dates at least six months ahead. Here is one for the year, as an A3 PDF: 52 ISO weeks with the Monday dates, rows for sixteen vehicles, the 28-day driver card and 90-day vehicle unit download rhythms, the Earned Recognition four-week periods, and rows for MOT, tacho calibration and your licence dates. Print it, write on it, keep the sheets.

Download the planner (PDF, A3)Why a planner matters
  • No sign-up, no email needed
  • Prints on A3, or A4 if you must
  • ISO weeks, as DVSA recommends
The Roadworthy forward maintenance planner: 52 weeks across the top, vehicles down the side, download rhythms and Earned Recognition periods marked
The planner, one A3 sheetFree PDF
Why a planner matters

The planner is the plan. The completed sheets are the proof.

There is no single legal interval for safety inspections. The operator decides, within DVSA’s guidance of 4 to 13 weeks depending on the work, and records the interval on the licence. What the examiner looks for is that the inspections happened on or before the date, at that interval, and that there is a plan showing the dates well ahead. DVSA recommends ISO week numbers: an inspection is on time if it falls in its ISO week.

The two rhythm rows are the legal maximums for tachograph downloads: driver cards every 28 days, vehicle units every 90 days. Start them from your own download dates. The Earned Recognition row shows the scheme’s four-week measuring periods, Monday to Sunday, which is also a sensible rhythm for a monthly look at the whole fleet.

Keep the inspection sheets for at least 15 months, with the defect reports, and have a named person sign each one off as roadworthy before the vehicle goes back out.

Sources: DVSA Guide to Maintaining Roadworthiness; DVSA drivers’ hours and tachograph guidance; DVSA earned recognition scheme guidance. General information, not legal advice. Check the current versions on GOV.UK.

A vehicle's inspection schedule in Roadworthy
The same dates, kept for youSample data
Or let the software keep it

Roadworthy keeps this planner for you.

Set each vehicle’s interval once and the dates fill themselves in: safety inspections, brake tests, tachograph calibration, LOLER and MOT. Reminders go out at 28, 14, 7 and 3 days, then daily once overdue. Your garage uploads the sheet through its own link, and the completed record is kept for the day the Traffic Commissioner asks.

  • A forward plan as a PDFThe same six-months-ahead view, built from your real dates.
  • Chase-up letters in a clickWas this inspection done, and where is the sheet?
  • Download dates trackedCards against 28 days and units against 90, with the Fleet Analysis add-on.
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